Faculty Travel Support

PURPOSE

The primary purpose of Faculty Travel Support is to provide funds for UM faculty members to take part in development activities that will lead to new or extended research, scholarly or creative work.

Five primary types of activity are supported, in descending order of priority.

  1. CFreePO Visits: Visit funding agencies or individuals with discretion or influence over funding decisions ~ may include meetings with Program Officers to discuss an idea for a new proposal or proposal resubmission or to learn about anticipated upcoming funding initiatives, or attend grant writing workshops, etc. If in doubt, ask ORSP if your proposed trip is a good fit. Maximum of one CFreePO grant /faculty member/year (independent of any other ORSP Travel grant types received that year).
  2. UMMC Visits: Visit potential or current collaborators at the Medical Center campus in Jackson. Funds up to $100 per visit towards mileage or car rental costs only. Maximum of four UMMC visits/faculty member/year (independent of any other ORSP Travel grant types received that year).
  3. SEC Sponsored Events: Attend SEC Academic Conferences and other related events sponsored by the Southeastern Conference. http://www.thesecu.com/. Maximum of one SEC Sponsored Event or SEC Institutional Visit per faculty member per year independent of any other ORSP Travel grant types received that year.
  4. SEC Institutional Visits: Faculty members who have received an SEC Travel Grant in the previous fiscal year may apply for follow-up ORSP funds to continue a collaboration established by that SEC Travel Grant visit. Maximum of one SEC Sponsored Event or SEC Institutional Visit per faculty member per year independent of any other ORSP Travel grant types received that year.
  5. Other Individual Visits: Visit academic institutions, regional or national facilities, research collections, libraries, or sites ~ may include proposal development, setting up new collaborations, learning about funding opportunities, examining original sources or material evidence, collecting documentation, conducting interviews or surveys, utilizing or evaluating special collections, or other scholarly or creative activities. Maximum of one Other Individual Visit or one Organized Event per faculty member per year (independent of any other ORSP Travel grant types received that year).
  6. Organized Events: Attend organized seminars, workshops, meetings, conferences, or other group activities aimed at professional development, training, or continuing education ~ may include networking with potential collaborators, project/proposal development with other attendees, discussions with funding agency officials, learning a new technique or application, consulting with expert advisors on a new method or approach, or other professional or project development activities. Maximum of one Other Individual Visit or one Organized Event per faculty member per year (independent of any other ORSP Travel grant types received that year).

PRIORITY

Highest priority is for awards likely to lead to collaborative or individual externally funded grants, to junior faculty members, i.e., those below the rank of Associate Professor or Research Associate Professor. For senior faculty, supplemental funds may be available in exceptional cases when the travel is also supported by other institutional sources, or where the potential to lead to funded or collaborative research is high. 

ELIGIBILITY

  • Applicants must be full-time faculty members or research scientists.
  • Applicants must be without external support that is related to, and that the sponsor would allow to be spent on, the proposed visit. 
  • Applicants must not have yet reached the maximum number of awards allowable per fiscal year per Visit Type per faculty member (see items 1-6 above).

FUNDING

Funding per Award ~

Maximum for domestic travel (including SEC Institutional Visits, CFreePO Visits, and SEC Sposnored Events) - $500, unless otherwise noted;
Maximum for international travel - $1,000;
Maximum for UMMC Visits: $100;


Award Cycle ~ Once per month throughout the year. 

Type of Award ~ Grants cover acceptable expenses, up to award amount, incurred in accordance with UM travel policies. Funds transfer as direct travel reimbursements after completion of trip and submission of UM travel reimbursement form.

DEADLINES

Applications for domestic and international travel will be accepted at any time, from one year before travel until the appropriate deadline.  All complete applications received by the 15th of each month will be reviewed as a batch by the 25th. Example: For travel beginning anytime in August, the application is due no later than July 15 at 5:00 p.m.  If the 15th falls on a weekend or holiday, applications are due the next working day.

Travel Applications must be uploaded to the Ole Miss InfoReady Review Portal at http://olemiss.infoready4.com no later than 5:00 p.m.

Be sure to allow enough time for processing a UM travel authorization if you receive support. For international travel, your completed and signed authorization should reach the Travel Office a week before your trip--sooner if  a travel advance is requested. Do NOT include the travel authorization with your application to the ORSP.

APPLICATION INSTRUCTIONS

  • Complete the Faculty Travel Support Application Cover Page, providing all information requested. Incomplete or unsigned applications will not be considered.
  • Prepare the information requested below under Summary Justification and Budget; observe page limits and number pages sequentially.
  • Sign the Application Cover Page and obtain your chair and dean’s signatures. Incomplete or unsigned applications will not be considered. 
  • Do not include the travel authorization for this trip with your application.
  • Upload the Signed Application Cover Page, summary justification, budget, and one PDF containing all supporting documents (optional) to the Ole Miss InfoReady Review Portal at http://olemiss.infoready4.com by 5:00 p.m. of the due date.

Summary Justification

Up to One Page ~ State the date and location of your travel, and indicate its purpose as relates to the enhancement and improvement of your research and scholarly activity. If applicable, include a description of the professional meeting, workshop, or other event, whether you will present your own work, the likelihood of potential collaborators being in attendance (and who they are), or the potential of this visit to lead to grants, etc. For specific visits, include the details of whom you will meet with and their potential roles in your project development. Be as specific as possible about the importance of this opportunity for your professional development.

Budget

Up to One Page ~ Provide an itemized estimate of the total budget for your travel. Include an itemized statement of the amount of support requested from the ORSP; also indicate any support that has been or will be requested or made available for this travel from other sources.

Supporting Documents

Optionally, upload one file containing any and all supporting documents. For instance, you may choose to include a signed letter from your Chair describing how this trip is important to your career development, and/or a copy of the trip report you submitted after your most recent ORSP Faculty Travel Award.

REVIEW AND NOTIFICATION

Applications will be reviewed by the University Research Board Travel Committee. Generally, applicants will be notified of the committee’s decision via email by the 25th of each month, at which time a UM Travel Authorization must be completed by award recipients and processed through normal UM travel procedures. Note that the ORSP will need to approve your authorization and enter an account number for its share of the total funding. To inquire about the status of a pending request for which notification has not been received by the 25th, e-mail research@olemiss.edu

REIMBURSEMENT AND REPORTING REQUIREMENTS

Awardees are bound by all UM travel policies that pertain to their mode of travel and destination. See www.olemiss.edu/depts/procurement/travel1.html for details. Supporting documentation that the funds were spent in accordance with the original application intent is required for reimbursement and subject to ORSP audit. A brief report on the activities undertaken during the trip is due in the Office of Research and Sponsored Programs within two months of return. Awardees with past-due reports on any prior ORSP funding are ineligible for additional Faculty Travel Support grants until all requirements are met.

A brief report on the activities undertaken during the trip is due in the Office of Research and Sponsored Programs within two months of return.‚Äč After creating the report document, you can upload the report via the InfoReady Review Portal (https://olemiss.infoready4.com). Select “ORSP Faculty Travel Grants FY 2017” from the portal home page, then select the blue “Progress Report(s)” button on the right side of the screen. Next, select “Yes” from the “Funded?” drop-down. Finally, click “Select file” and to find and select your report document, then click “Upload.” You should see a “Report saved successfully” message in green. If you want to come back later and make changes, click the “Save Work” button. Otherwise, click the “Finalize Report” button.