Information on this Page:
- Budget Rates and Policies
- Codes and Classifications
- Compliance and Assurances
- Titles and Addresses
- UM Facts and Figures
Budget Rates and Policies
Facilities and Administrative (F&A) Cost Rates — effective through June 30, 2025 [pdf]
This Agreement is effective as of July 2, 2021.
The ORSP Program Development Specialists can assist in determining the proper F&A rate to use. Please contact your PDS for budgeting assistance.
Please always use the CURRENT UM TRANSMITTAL SHEET FOR SPONSORED PROJECTS.
ON-CAMPUS | Research | 46.0% MTDC | 7/1/2020--6/30/2024 |
---|---|---|---|
Research | 46.5% MTDC | 7/1/2024--6/30/2025 | |
Instruction | 52.0% MTDC | 7/1/2020--6/30/2025 | |
Other Sponsored Activity | 32.0% MTDC | 7/1/2020--6/30/2025 | |
OFF-CAMPUS | Research | 26.0% MTDC | 7/1/2020--6/30/2025 |
Instruction | 26.0% MTDC | 7/1/2020--6/30/2025 | |
Other Sponsored Activity | 26.0% MTDC | 7/1/2020--6/30/2025 | |
Cognizant Federal Agency | Department of Health and Human Services (DHHS) | ||
Point of Contact | Lucy Siow | ||
Telephone Number | 301-492-4855 | ||
Date of Agreement | July 2, 2021 (for copy of agreement, click PDF link above) | ||
Type of Agreement | Modified Total Direct Costs (MTDC) 1,2 |
1Modified Total Direct Costs (MTDC) consists of all salaries and wages, fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs of off-site facilities, tuition remission, scholarships, and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
In addition, recharge center rates (e.g., Supercomputer, Teleproductions, UM Field Station, etc.) may have to be excluded. Check with ORSP.
2According to 2 CFR 200--Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, items such as administrative and clerical staff, office supplies, postage, duplication, local telephone costs, and memberships should normally be treated as indirect costs (i.e. not charged as direct costs in proposal budgets). Direct charging of these items may be appropriate where a major project or activity explicitly requires such costs and they can specifically be identified with the project or activity; in these cases the costs should be sufficiently justified.
3Off-Campus definition applies for all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project. Only one F&A cost rate will be used on a project budget. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. Check with ORSP.
UM Fringe Benefit Rates — effective July 1, 2024 (page updated 07/31/24)
Faculty/Staff [pdf]
34.20% of project salary/wages
Graduate Assistants [pdf]
- Budgeted at an estimated 15.0% of graduate stipend
- This rate applies to graduate assistantships during the academic year only
- This rate is an estimate only. Actual amounts may vary from this estimate according to the benefit selected by each individual student employee.
- Students receiving graduate assistantships will receive health insurance coverage; this rate includes the cost of health insurance.
Students paid at an hourly rate (non-assistantship undergraduate and graduate students) [pdf]
- Budgeted at an estimated 3.0% of salaries and wages
- For graduate students who are not receiving assistantships on the sponsored program, but are paid during the academic year, use this rate.
- For all graduate students who are being paid hourly to work during the summer (regardless of whether they receive an assistantship during the academic year), use this rate for summer wages.
- Use this rate for all undergraduate students being paid on a sponsored program.
Budget Justifications
FOR ALL FRINGES, in the Budget Justification, be sure to include the boilerplate language on the estimated nature of the fringe calculations:
"Fringe benefits for faculty and staff are calculated at the University’s average rate of 34.20% of salary. Fringe benefits for graduate research assistants are calculated at the University’s average rate of 15.0% of stipend. Fringe benefits for students paid hourly (graduate or undergraduate) are calculated at the University’s average rate of 3.0% of wages. The University uses average rates for budgeting fringe benefits; however, charges made to the sponsor will be for actual fringe benefits paid per individual."
Graduate Assistant Tuition Remission Cost and Policy
- Tuition Remission Cost for 2024-2025
- $4,806 is current per semester for full-time graduate assistants, Academic Year 2024-2025 (9 hrs). (updated 7/31/2024)
- Budget for a 3% tuition increase per year for each subsequent year.
University Guidance on Charging Graduate Tuition to Grants and Contracts: Tuition remission for graduate assistants is REQUIRED on grants and contracts unless documentably disallowed by the agency or program. Any such disallowances must be approved at or before the transmittal time by the Vice Chancellor for Research and Sponsored Programs.
Cost Sharing Policy and Procedures
University Policy: Cost sharing should be included in the budget accompanying a proposal submission ONLY if such arrangements are required or encouraged by the sponsor's program guidelines.
Procedures: To request cost share assistance from the ORSP, complete and submit the Request for Cash Cost Share Assistance form (available from the Budget Forms page). The form must be accompanied by a brief Abstract or Statement of Work, budget for both the funds being requested from the sponsor and for the cost share funds, and documentation from the sponsor regarding cost share requirements. Submit this form to the ORSP at least thirty (30) days before the proposal is due.
NIH Salary Cap
- Maximum Rate (as of January 1, 2024)
- $221,900 per year (Executive Level II) [NIH source]
NIH R15 Eligibility (updated 10/16/2023)
NSF Consultant Payment Constraints
In 2006, NSF removed the constraint that limited payments to consultants under NSF awards. Payments, however, should be comparable to the normal or customary fees charged and received by the consultant for comparable services, especially on non-government contracts and grants.
Travel
Reimbursement Rates for Meals- Effective 2/14/2024, travelers should use the link gsa.gov/travel/plan-book/per-diem-rates to calculate daily meal totals. Please see the UM Travel website for complete instructions:
https://procurement.olemiss.edu/travel/
Mileage- The mileage reimbursement rate is $0.67 per mile, effective 1/1/2024.
For the latest travel rates information, go to: Purchasing/Travel.
Audit Information (updated 07/31/2024)
The University of Mississippi is included in the annual Uniform Guidance Audit for the Mississippi Institutions of Higher Learning Board of Trustees
The CURRENT COMPLETED AUDIT covers State FY 2022-23, and a link to the complete audit report is located here: FY 2023 IHL Audit Report
IHL Finance Page for Complete Audit Reports: IHL System Audit Reports (includng System Financial Statements and Reports Required by Uniform Guidance)
IRS Form 990 Information (updated 05/30/2019)
In cases where a sponsor requests a copy of the University's IRS Form 990, please use the following statement:
“The University of Mississippi is a state institution whose income is excluded from gross income under Section 115 of the Internal Revenue Code and is therefore exempt from filing Form 990 “Return of Organization Exempt from Income Tax.””
Codes and Classifications
Wherever a DUNS number is asked for, UM may instead provide the UEI number.
Beginning April 4, 2022, UM MUST use the UEI number instead of the DUNS number.
- Federal Employer Identification Number (EIN)
- 64-6001159 [for copy of IRS letter, contact ORSP]
- Unique Entity ID (UEI)
- G1THVER8BNL4
- SAM.gov Registration Expiration Date
- April 12, 2025
- Dun and Bradstreet (DUNS) Number
- DUNS # 067713560
(Do not use DUNS after 4/3/2022; use UEI instead.) - Commercial and Government Entity (CAGE) Code
- 4B836
- DHHS 12-Digit EIN
- 1646001159A1
- NSF Organization Code
- 00244060000
- Federal Interagency Committee on Education (FICE) Code
- 002440
- Department of Health and Human Services' Payment Management System (DHHS-PMS) Payee Identification Number
- 9R01
- Basic Current Carnegie Classification
- Doctoral Universities: Very High Research Activity
- Type of Organization
- public college/university — nonprofit, tax-exempt- 501(c)(3).pdf, non-land-grant
Compliance and Assurances
- Animal Care and Use for Instruction, Demonstration, or Research
- Animal Welfare Assurance Number: D16-00232
- Accredited by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC)
Effective Date of Accreditation: October 8, 2009 - Contact: IACUC Research Compliance Specialist
- Protection of Human Subjects in Research
- Human Subjects Assurance Number: FWA00008602
(approved September 9, 2016 - Contact: IRB Research Compliance Specialist
- Biological/Chemical/Radiological Safety
- Contact: UM Department of Health and Safety
- Misconduct in Research
- University of Mississippi Research Misconduct Policy
revised October 2004 - Contact: Vice Chancellor/ORSP, 304 Lyceum
- Objectivity in Research (Conflict of Interest)
- University of Mississippi Objectivity in Research Policy
October 1995; revised May 1996 - Contact: ORSP, 915-7482 or research@olemiss.edu
- Standard Federal Assurances (Debarment/Suspension, Drug-Free Workplace, Lobbying)
- Information on Standard Federal Assurances
- Contact: ORSP, 915-7482 or research@olemiss.edu
Titles and Addresses
- Applicant or Applicant Organization
- The University of Mississippi
Office of Research and Sponsored Programs
100 Barr Hall - PO Box 1848
University MS 38677-1848
voice: 662-915-7482
fax: 662-915-7577
email: research@olemiss.edu - Authorizing Institutional Representative FOR PROPOSALS (signs proposals, certifications, etc.)
- Renita L. Gray
Interim Director of Sponsored Programs Administration
Office of Research and Sponsored Programs
[see contact information above] - (Also, please list Renita L. Gray as Administrative Contact on all PROPOSALS)
- Authorizing Institutional Representative FOR AWARDS (signs awards and agreements.)
- Renita L. Gray
Interim Director of Sponsored Programs Administration
Office of Research and Sponsored Programs
[see contact information above] - (Also, please list Renita Gray as Administrative Contact on all AWARDS and CONTRACTS)
- Fiscal Officer or Financial Officer
- Joy Tatum Shideler
Controller - South Oxford Center SW 1100
PO Box 1848
University MS 38677-1848
voice: 662-915-6538
fax: 662-915-7001
email: jtshidel@olemiss.edu - For Invoicing
- email: accounting@olemiss.edu
- Mississippi Institutions of Higher Learning Board of Trustees
- http://www.ihl.state.ms.us/about.asp
- IHL System Audit Reports (includng System Financial Statements and Reports Required by Uniform Guidance)
- Congressional District
- MS-001
- Legislative Districts
- MS House District #12
- MS Senate District # 9
Attachment | Size |
---|---|
UM 501(c)(3) Determination Letter | 82.99 KB |
Facilities and Administrative Cost Agreement | 634.36 KB |
UM 2025 Fringe Benefit Rates (effective July 1, 2024) | 43.68 KB |