For guidance on maintaining continuity of research and sponsored program activities during the COVID-19 crisis, please see ORSP’s Keep Discovering page.

Section 4: Equipment Screening

Internal Screening

The University must assure that all purchases are necessary, beneficial and not duplicated. Prior to initiating the process of acquisition of major equipment items from federal funds, it is the responsibility of the department originating the purchase requisition to ensure that screening for idle or excess equipment is performed. Items of equipment $5,000 and above need to be screened for at the department level (via the PI/Departmental Administrator). Items of equipment $50,000 and above need to be screened for throughout the University (via the UFPA).

If the equipment is not available either within the department or within the University, evidence of internal screening should be documented on the University of Mississippi Non-Availability of Equipment form (see Section 24.2). The form should be forwarded to the Sponsored Programs Accountant/University Federal Property Administrator (hereafter referred to as the Sponsored Programs Accountant) as supporting documentation for the equipment purchase.

External Screening - DoD

Items of Industrial Plant Equipment (IPE) having a unit acquisition cost of $15,000 or more to be purchased under a Department of Defense contract must be screened and approved by the Defense Industrial Plant Equipment Center (DIPEC). DIPEC maintains a database of federally-owned Excess IP equipment which is screened for like or substitutable equipment. The department for which the equipment is being purchased will complete and submit the required DD Form 1419, DOD Industrial Plant Equipment Requisition (see Section 24.1) to ORSP for signature before forwarding it to DIPEC to obtain approval of any such purchases.

Items of Automatic Data Processing Equipment (ADPE) having a unit acquisition cost of $25,000 or more to be purchased under a Department of Defense contract must be screened and approved by the Defense Automation Resources Information Center (DARIC). DARIC maintains a database of federally-owned Excess ADP equipment which is screened for like or substitutable equipment. The DD Form 1851, Automation Equipment Requirement must be submitted according to the same procedures followed above for the DIPEC form.

External Screening – NASA

For NASA contracts and grants, NASA will perform the Equipment Visibility System (EVS) prior to approval of the budget that includes equipment costing $1,000 or more.