The PI/PD is responsible for procuring and managing equipment purchased with sponsored program funding in accordance with agency regulations and university policies and procedures.

Purchasing Budgeted Equipment

Internal equipment screening is required prior to the purchase of equipment when federal funds are to be used, even if the equipment is in the approved budget. External screening may also be required by the agency. (See UM Federal Property Manual, Section 13.)

All equipment purchased with federal funds must be necessary and reasonable for proper and efficient accomplishment of project or program objectives. Federal property must come from a single funding source. Any equipment acquisition, whether budgeted in the proposal/award or approved by the agency after the award, will be reviewed by the ORSP Contracts and Grants Accountant prior to acquisition.

The PI/PD initiates purchase of budgeted equipment by submitting a purchase requisition via SAP and forwarding a UM Non-Availability of Equipment form (Exhibit G), to the ORSP Contracts and Grants Accountant.

Purchasing Unbudgeted Equipment

Prior approval may be needed from the agency in order to purchase equipment that is not budgeted in the original proposal. In those cases where prior approval is required, the PI/PD is responsible for obtaining written approval (via SPA) from the awarding agency before initiating the purchase of the equipment.

After receiving prior approval, the purchase is initiated by submitting a purchase requisition via SAP and forwarding a UM Non-Availability of Equipment form (Exhibit G), to the ORSP Contracts and Grants Accountant.