4.16 - Records Retention

Sponsors vary regarding the length of time the recipient, the university, is required to maintain records. Sponsor terms may, in fact, differ from program to program. State of Mississippi (UM) requirements regarding records retention must also be considered; these requirements vary according to program and circumstance. Typically, the university is required to retain official university records for seven years from the end of the project period, and PI/PD records for three years after final award close-out. If an audit is initiated within this three-year period, records must be maintained until all audit issues are resolved.