Principal Investigator Post-Award Responsibilities

The PI/PD is responsible for the day-to-day management of the program in accordance with university/sponsor policies and guidelines. Responsibilities include:

• conducting the program as described in the proposal and award notification;
• providing technical liaison with the sponsor;
• assembling and providing guidance to program personnel;
• assuring that there is no conflict of interest with any UM employee(s) working on the sponsored project
• expending funds in accordance with university/sponsor regulations;
• providing the Accounting Office with activity reports documenting the personnel time devoted to the program;
• working with the Accounting Office to document cost-sharing committed in the grant, as appropriate;

• keeping a current equipment inventory list and preparing and submitting annual equipment reports (see Grant/Contract Equipment Inventory form and UM Federal Property Manual, both posted on the ORSP Toolbox Forms and Information page);

• preparing and submitting technical reports and invention reports, and cooperating in the completion of other reports, as required; and
• maintaining records in accordance with university and sponsor regulations.

Sponsored Programs Administration Post-Award Responsibilities

SPA is responsible for the non-financial administration of sponsored programs. This includes:

• negotiating and accepting award terms and conditions;
• obtaining the appropriate UM signature(s);
• preparing subcontracts related to sponsored programs;
• securing audit certifications from intended recipients of subawards;

• ensuring that the PI/PD has obtained all required certifications and assurances (regarding, for example, the use of animals or human subjects in research, biohazards, etc.);

• serving as a liaison between the university community and the external sponsor regarding non-fiscal grants-management issues;
• coordinating the process of requesting budget revisions and no-cost extensions;
• processing actions that require prior sponsor approval or those allowed by the expanded authorities;
• monitoring report submission;
• coordinating overall non-fiscal grants management; and
• ensuring university concurrence with federal regulations regarding non-fiscal compliance issues.

Accounting Office Post-Award Responsibilities

The Accounting Office is responsible for financial administration of all external grants and contracts. Specific responsibilities include:

• serving as contact point with agencies for fiscal matters;
• assisting PI/PD in fiscal post-award administration;
• ensuring consistent application of federal policies related to fiscal matters;
• establishing accounts for programs after fiscal review of award documentation;
• informing PI/PD of program expenditures and encumbrances;
• processing expenditures and submitting fiscal reports;
• ensuring that all documented cost-sharing is reported to the sponsor;
• calculating and recovering all legitimate indirect costs; and
• closing out accounts.