Information on this Page:

• Budget Rates and Policies
• Codes and Classifications
• Compliance and Assurances
• Titles and Addresses
• UM Facts and Figures

Budget Rates and Policies

Facilities and Administrative (F&A) Cost Rates — effective through June 30, 2025 [pdf]

This Agreement is effective as of July 2, 2021.

The ORSP Program Development Specialists can assist in determining the proper F&A rate to use.  Please contact your PDS for budgeting assistance.

Please always use the CURRENT UM TRANSMITTAL SHEET FOR SPONSORED PROJECTS.

¹Modified Total Direct Costs (MTDC) consists of all salaries and wages, fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs of off-site facilities, tuition remission, scholarships, and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

In addition, recharge center rates (e.g., Supercomputer, Teleproductions, UM Field Station, etc.) may have to be excluded. Check with ORSP.

²According to 2 CFR 200--Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, items such as administrative and clerical staff, office supplies, postage, duplication, local telephone costs, and memberships should normally be treated as indirect costs (i.e. not charged as direct costs in proposal budgets). Direct charging of these items may be appropriate where a major project or activity explicitly requires such costs and they can specifically be identified with the project or activity; in these cases the costs should be sufficiently justified.

³Off-Campus definition applies for all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project. Only one F&A cost rate will be used on a project budget. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. Check with ORSP.

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Graduate Assistant Tuition Remission Cost and Policy

Tuition Remission Cost for 2024-2025

$4,806 is current per semester for full-time graduate assistants, Academic Year 2024-2025 (9 hrs).  (updated 7/31/2024)

Budget for a 3% tuition increase per year for each subsequent year.

University Guidance on Charging Graduate Tuition to Grants and Contracts: Tuition remission for graduate assistants is REQUIRED on grants and contracts unless documentably disallowed by the agency or program. Any such disallowances must be approved at or before the transmittal time by the Vice Chancellor for Research and Sponsored Programs.

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Cost Sharing Policy and Procedures

University Policy: Cost sharing should be included in the budget accompanying a proposal submission ONLY if such arrangements are required or encouraged by the sponsor's program guidelines. 

Procedures: To request cost share assistance from the ORSP, complete and submit the Request for Cash Cost Share Assistance form (available from the Budget Forms page). The form must be accompanied by a brief Abstract or Statement of Work, budget for both the funds being requested from the sponsor and for the cost share funds, and documentation from the sponsor regarding cost share requirements. Submit this form to the ORSP at least thirty (30) days before the proposal is due.

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NIH Salary Cap

Maximum Rate (as of January 1, 2024)

$221,900 per year (Executive Level II) [NIH source]

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NIH R15 Eligibility (updated 10/16/2023)

NSF Consultant Payment Constraints

In 2006, NSF removed the constraint that limited payments to consultants under NSF awards. Payments, however, should be comparable to the normal or customary fees charged and received by the consultant for comparable services, especially on non-government contracts and grants.

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Travel

Reimbursement Rates for Meals- Effective 2/14/2024, travelers should use the link gsa.gov/travel/plan-book/per-diem-rates to calculate daily meal totals.  Please see the UM Travel website for complete instructions: 

https://procurement.olemiss.edu/travel/

Mileage- The mileage reimbursement rate is $0.67 per mile, effective 1/1/2024.

For the latest travel rates information, go to:  Purchasing/Travel.

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Audit Information (updated 07/31/2024)

The University of Mississippi is included in the annual Uniform Guidance Audit for the Mississippi Institutions of Higher Learning Board of Trustees

The CURRENT COMPLETED AUDIT covers State FY 2022-23, and a link to the complete audit report is located here:    FY 2023 IHL Audit Report

IHL Finance Page for Complete Audit Reports:  IHL System Audit Reports (includng System Financial Statements and Reports Required by Uniform Guidance)

IRS Form 990 Information (updated 05/30/2019)

In cases where a sponsor requests a copy of the University's IRS Form 990, please use the following statement:

“The University of Mississippi is a state institution whose income is excluded from gross income under Section 115 of the Internal Revenue Code and is therefore exempt from filing Form 990 “Return of Organization Exempt from Income Tax.””

Codes and Classifications

Wherever a DUNS number is asked for, UM may instead provide the UEI number.
Beginning April 4, 2022, UM MUST use the UEI number instead of the DUNS number.

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Compliance and Assurances

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Titles and Addresses