For guidance on maintaining continuity of research and sponsored program activities during the COVID-19 crisis, please see ORSP’s Keep Discovering page.

3.2 - Award Review

The PI/PD should read the entire award carefully, including the terms and conditions. Some important things for the PI/PD to look for include:

  • scope of work;
  • budget;
  • cost sharing requirements;
  • project/budget period;
  • F&A rate;
  • reporting requirements;
  • restrictions (especially restrictions on publications or foreign nationals, which would invalidate our fundamental research exemption).

While the PI/PD is reviewing the award document, SPA conducts its own review of cited terms and conditions, including relevant regulations (e.g., Code of Federal Regulations [CFR], Federal Acquisition Regulations [FAR], Office of Management and Budget [OMB] Circulars, and other references). SPA determines if the award document complies with university policies and procedures and is acceptable to UM. If there is a question on compliance with UM policies and procedures, SPA will consult the appropriate UM office (e.g., Accounting, Equal Opportunity and Regulatory Compliance, Human Resources, University Attorney).

If both the PI/PD and SPA find the award document acceptable, SPA secures the signature of the Vice Chancellor for Research and Sponsored Programs, the only person authorized to accept such awards/contracts for UM. If/when the award document has also been signed by the sponsor, the document is considered to be fully executed and is forwarded to the Accounting Office.

Upon request, SPA will provide the PI/PD with a Highlights of Award (Exhibit E), including a quick review of the award terms regarding applicable rules and regulations, copyright, equipment, publication, intellectual property, issues requiring prior approval, budget considerations, and usual restrictions or requirements.